Title/Position: Requisitioner / Payment Analyst

Location:
Calgary, Alberta, Canada

Contract Period:
3 - 4 years

Closing Date: May 23, 2008

JOB FUNCTION :

The Requisitioner / Payment Analyst position is member of the project's Business Services organization.  The Requisitioner / Payment Analyst's role is to manage the work processes from processing requisitions to submission of invoices to payables for materials and services needed to achieve project goals related to cost, schedule, procurement and project management through established processes and business controls.

RESPONSIBILITIES

• Administer the requisition process:
  - Complete and revise requisitions as required
  - Route for electronic approval
  - Coordinate with Buyer creation and revision of Purchase Orders (PO’s)
  - Create and maintain hardcopy requisition file (proposal, single source, PO, emails, etc)
  - Close requisitions

• Administer the invoice payment submission process:
  - Receive invoices
  - Route code and approve invoices to obtain approval and track to submissions to payables 
  - Follow up on code and approve invoices that require requisitions go forward
  - Route PO invoices to obtain receipt verification and track to submission to payables
  - Run reports that identify code and approve invoice and follows up on transactions the require requisitions
    go forward
  - Manage cheque special handling requests and distribution
  - Follow-up and trouble shoot on payment issues (stop payment, missing payments etc.)

• eSES troubleshooting and follow up:
  - Serve as focal point for vendor issues
  - Manage PO’s related to eSES submissions
  - Run reports and support acceptors as required

• Administers Purchase Order Process:
  - Monitor spend on PO’s
          - identify and correct those that appear they will be overspent
          - identify and correct those that are not being spent (invoices are coded and approved in error, or PO
            not required, etc)
  - Monitor dates to ensure active PO’s do not expire
  - Close PO’s as required

Qualifications:

JOB ATTRIBUTES / CHARACTERISTICS

• Adaptable to changing priorities
• Strong interpersonal and communication skills required to interface with contract managers, buyers, time sheet
  acceptors, accounts payable, cost & schedule, project controllers, project engineering, project managers, project
  admin’s, etc.
• Strong Prioritization skills

Skill Area Proficiencies

• Requisitioning experience is preferred
• Must be computer literate and have the ability to learn a mainframe application (SAP)
• Must be well organized, highly motivated and work with minimal day to day supervision
• Able to identify time ticket and invoicing issues/improvement opportunities / root cause analysis and take action
  in a timely manner
• Good communication skills and ability to work with other team members
• Excel, Word, Lotus Notes

Qualifications and Experience

• Senior Admin or Junior MPT

Travel / Other:

For more information contact:

Ron Edmunds
emial: fabcon.canada@doverfabcon.com