Title/Position: Project Procurement Advisor (PPA)

Location:
Houston, Texas, USA

Contract Period:
Feb. 4, 2008 - Jan. 31, 2009

Closing Date: Feb. 15, 2008

Main Functions

The PPA has overall responsibility for Project Materials Management which includes purchasing, expediting, logistics, spare parts management, warehousing and project material closeout activities that may occur during the engineering and fabrication phases of a project.  PPA's may also be called on to fulfill a specific role such as a Logistics Advisor, a Long Lead Equipment Advisor or a Spare Parts Coordinator.  Those roles are detailed in additional job descriptions.

The activities that support the general PPA Materials Management function are as follows:

1.   Gain alignment with the PMT on project procurement needs, objectives and requirements.
2.   Participate with Engineering during FEED in the identification of Long Lead Equipment (LLE) and conduct LLE
      contracting activities to procure those items.
3.   Provide logistics coordination and expediting support for the project.
4.   Participate in screening of prospective EPC contractor's capabilities to execute the project effectively for WBS       contracts to which PPA is assigned.
5.   Establish project procurement processes and procedures.
6.   Develop (or assist Project Sourcing Specialist in developing) and execute Procurement Plans that support the       project’s goals and objectives.
7.   Manage Contractor’s (E&P or EPC) procurement activities to achieve cost objectives (Reimbursable Contract),       desired quality, project schedule and minimal number of claims (preferably none)
8.   Provide Spare Parts Coordination for the project.
9.   Ensure closeout of procurement activities and reconciliation of materials and equipment from project to
      production at the end of the project.
10.  Participate in Project Lessons Learned Activities             

Specific Job Responsibilities
1.   Gain alignment with the PMT on project procurement needs, objectives and requirements.

• Develop Purchasing Strategy (if assigned by time needed).
• Assist the Company Materials Management Group in developing Materials Management Strategy.
• Provide input on EPEP and PEP documents regarding Purchasing.
• Provide input to Project Sourcing Specialist and PCM in the development of the contracting plan for Work Breakdown Structure (WBS) contract(s) to which the PPA is assigned.

2.   Participate with Engineering during FEED in the identification of Long Lead Equipment (LLE) and conduct LLE             contracting activities to procure those items.

• Participate in the selection of LLE to be ordered and ensure requisition is prepared and submitted for approval.
• Develop RFQ package including Procurement Plan and Bid Evaluation.
• Participate in Bid Evaluation and finalize award recommendations for LLE and obtain required endorsements and approvals.
• Ensure ITT for EPC Contractor contains adequate language for efficient assignment of the LLE packages to the EPC Contractor when chosen.
• Coordinate formal Assignment of LLE orders to the EPC Contractor.

3.   Provide Logistics Coordination and expediting support for the project

• Develop Project Logistics and Expediting Strategy and Plans and obtain PMT endorsement/approval as required.
• Ensure appropriate language to support the above is in the EPC ITT package.
• Provide oversight of logistic and expediting activities and work issues as appropriate.
• Ensure proper import, export and re-export licenses and documentation is being provided and maintained for each country involved.
• Ensure adequate loading and unloading arrangements have been made to get materials and equipment delivered where needed.       

4.   Participate in screening of prospective EPC contractor's capabilities to execute the project effectively.

• Assist with the screening of proposed contractor's procurement capabilities.
• Participate on the Bid Evaluation Team (technical portion of the evaluation).
• Evaluate Contractor’s proposed personnel for key procurement positions.

5.   Establish project procurement processes and procedures.

• Establish project coordination procedures for procurement, and oversee the development of other coordination procedure sections (using template as the bases).
• Review and approve Contractor’s procurement procedures and processes.

6.   Develop and execute Procurement Plans that support the project’s goals and objectives.

• Identify prevailing market conditions and their potential impact on project (in consultation with appropriate Project Sourcing Specialist).
• Compile source and bid lists specific to project requirements.
• Work with Project Sourcing Specialists to develop Procurement Plans for items purchased by Company.
• Work with Contractor to develop and implement overall and individual purchasing plans (seek input from Project Sourcing Specialists as appropriate).
• Review and implement Contractor’s Subcontracting and Materials Management plans.
• Develop project plans for purchase of spare parts.
• Develop plan for purchase of bulk materials.
• Develop Closeout and Materials Reconciliation plan.

7.   Communicate with PMT and Sourcing management on project procurement activities, progress and issues.

• Communicate to Sourcing any project needs for Sourcing support and resources,
• Advocate use of Company agreements and blanket orders as appropriate,
• Report schedule and cost data to PMT with regards to procurement activities,
• Maintain close liaison with appropriate members of PMT (Engineering, Construction and Source Inspection Coordinator) during execution,
• Advise PMT and Sourcing management of procurement issues and steps being taken to mitigate consequences,
• Reports PETS, and
• Capture and communicate procurement lessons learned for the project.

8.   Manage Contractor’s (E&P or EPC) procurement activities.

• Review Contractor’s staffing plans to optimize use of manpower.
• Ensure Contractor’s compliance to approved contractor procedures and coordination procedures.
• Review and modify, as necessary, Contractor’s purchasing and contracting documents to ensure compliance with Company’s requirements including terms and conditions of the contract.
• Review Contractor’s compliance with Company’s prevention of information brokering and business ethics guidelines.
• Assist Contractor in evaluating prospective subcontractors and key vendors.
• Oversight of Contractor on all key procurement execution activities:
  - Purchasing                                    -    Subcontracting
  - Order/Subcontract administration      -    Expediting
  - Transportation                               -    Import/Export Activities
  - Warehousing                                  -    Spare Parts
  - Surplus Material Disposal
• Ensure procurement documents produced by Contractor are of acceptable quality (complete, clear).
• Plan for effective use of Contractor’s materials management system.
• Participate in Contractor’s negotiations with suppliers as appropriate.
• Ensure Contractor effectively manages its procurement interfaces.
• Monitor compliance with project DOAG/approval procedures (RC contracts only).
• Appraise Contractor’s performance and enhance as appropriate.
• Resolve any procurement-related claims.
• Cooperate with IPR teams and post audit activities with respect to procurement.
• Ensure orderly turnover of project (with regards to procurement) to the operating organization.

9.  Provide Spare Parts Coordination for the project.

• Ensure language is incorporated into EPC contract which adequately define Spare Parts requirements.
• Understand the schedule and identify key interface points.
• Establish plan for spare parts management and coordinate spares acquisition process with EPC, PMT and Operations.
• Provide oversight of the EPC spare parts related activities including obtaining the RSPL data.
• Work issues as appropriate to ensure materials and equipment are received at needed location on schedule.
• Manage logistic activities for Spares.
• Coordinate outstanding spares delivery to site and provide oversight of receipt and warehouse loading.

10. Ensure closeout of procurement activities and reconciliation of materials and equipment from project to
      production at the end of the project.          

• Prepare Procurement Close Out reports including LLE Closeout report.
• Identify all material and equipment left over from the project in our custody and determine owner (there may be little or no material left from a Lump Sum contract but could be significant for a Reimbursable Cost Contract).
• If not owned by Client ensure vendor picks up material from our locations.
• If Client owned, work with Operations to determine future need.
• If needed, ensure physical and financial transition to appropriate accounts (i.e. 225 or 306).
• If not, prepare Surplus Equipment Disposal form, obtain approvals and work with IRG to dispose.
• Participate in Project Lessons Learned Activities.

Qualifications:


Required Knowledge, Qualifications, Skills and Experience: 

• College degreed or equivalent Project Materials Management work experience
• 10 -15 years Materials Management, Procurement, Contracting and Logistics experience 
• Strong written and oral communication skills with the ability to communicate at all levels of the organization
• Employee or Contractor supervisory experience
• Ability to assess and respond to quickly changing priorities
• Ability to creatively solve problems

Travel / Other:

• Significant travel to Beaumont required.

For more information contact:

Thomas Thiis, Chief Operating Officer
thomas.thiis@fabcon-inc.com